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Film Submission Form - Terms & Conditions

Introduction

The 5th edition of El Gouna Film Festival will be held from October 14 to 22, 2021, in El Gouna, located in the Red Sea Governorate, Egypt.

Film Submissions will open on March 21, 2021 and close on August 15, 2021. Submissions of both feature-length and short films for selection in the program of the 5th edition of GFF must be made in accordance with the provisions set out in El Gouna Film Festival’s rules and regulations as outlined below:

- A preview committee appointed by the festival will view and shortlist films from eligible entries. The GFF programming team will make the final selection from the shortlisted entries.

- If a film is selected, as per international guidelines, a maximum of 3 screenings per film will be held during the festival, unless specified or agreed otherwise.

Rules and Regulations

Article 1

El Gouna Film Festival accepts entries from all countries of the world to be screened in the following sections of the festival:

- Feature Narrative Competition

- Feature Documentary Competition

- Short Film Competition

- Official Selection out of Competition

 

Article 2

Only films that premiered after November 15, 2020 are eligible for the festival sections. Preference will be given to world and international premieres.

Article 3

- The minimum duration of a feature narrative film must be 65 minutes.

- The minimum duration of a feature documentary must be 52 minutes.

- The maximum duration of a short film must be 30 minutes.

Article 4

Submissions will be accepted only from films that have not had a public screening in the MENA (Middle East and North Africa) region in a theatre, on television or on any Internet-based VOD platform.

Article 5

Once a film has been selected and the invitation to participate at the festival has been accepted, it cannot be withdrawn from the festival program.

Article 6

- All films must be in their original language and if this language is other than English, the film must be subtitled in English.

- All the films in competition with dialogues in a language other than Arabic will be electronically subtitled in Arabic, provided that the festival receives the film’s spotting list and copy no later than September 27, 2021. If required, GFF will cooperate with the producer or distributor of the film for the production and presentation of Arabic-language electronic subtitles.

Article 7

The submission must contain the following:

- A duly completed entry form. This form has to be completed and submitted online.

- The film screener link should be available until the end of the selection process.

- Only the rights holder or duly authorized person is eligible to submit an entry. Submission of a film to GFF implies unconditional acceptance of GFF’s rules and regulations.

- Submitter(s) is/are fully responsible for the authenticity of the information provided. If any discrepancy is found in the information provided by the submitter(s), the entry will be disqualified.

- If the film is selected, GFF will require the following materials:

- An updated copy of the film with English subtitles if the film's original language is other than English.

- Detailed documentation, including: a synopsis of the film, a biography and complete filmography of the director, a selection of stills from the film, a recent photograph of the director, a full list of artistic and technical credits, dialogue or spotting list in English, film clips/trailer, digital and three-print copies of the poster, and the festivals and awards history of the film, if applicable.

- Additionally, the festival’s press office requires photos, biography and filmography of the leading actor/actress and a list of the film’s delegates attending the festival, as well as press kits, stills, posters, and video-extracts of the films.

Article 8

The festival reserves the right to use all materials cited in Article 7 for promotional purposes and for the festival catalogue. During the festival, selected films will be available in the digital video library, open exclusively to accredited film professionals, journalists and organizations through GFF’s own closed-circuit server. By accepting to participate in GFF, submitters grant permission for their film to be included in the video library, unless otherwise mentioned in the entry form. To this end, all participants will be requested to make available a QuickTime h.264 version of their film for encoding purposes.

Article 9

All decisions regarding the selection of films and the section in which they will be presented belong exclusively to GFF. The festival is not obliged to offer comments or reasons for not selecting a film submitted for one of the festival's programs. No legal claim to participate in the festival can be filed.

Article 10

The screening copy of the film should be available in DCP Format (2K/4K, DCI-standard). Necessary keys and KDM’s must be provided for encrypted DCPs. Additionally, GFF may accept screening short films in Apple ProRes format. All films of the GFF program will be screened in their original languages with English subtitles.

Article 11

All DCPs of the selected films must arrive in Egypt by October 1, 2021, and must be made available for the entire festival period, unless otherwise agreed in writing.

Article 12

- GFF will cover the shipping costs for DCPs of all selected films and will be responsible for customs clearance in Egypt. If the print is to be returned to an address different from that of the sender, this has to be clearly indicated to GFF along with the desired date of arrival at the return address. In such cases, the receiving festival or party will cover the cost of the return shipment.

- GFF will insure the DCPs of the films selected for screening at the festival. The insurance will come into effect from the time the film arrives at the GFF office, and will remain in effect until the print is shipped back or shipped to a third party.

- In case of damage or loss of the screening DCP during the festival, GFF is only responsible for the cost of producing a new DCP based on current standard laboratory rates.

Article 13

- A minimum of a five-member Feature Narrative Competition Jury will grant the following awards:

El Gouna Gold Star for Narrative Film (Trophy, Certificate and US $50,000)

El Gouna Silver Star for Narrative Film (Trophy, Certificate and US $25,000)

El Gouna Bronze Star for Narrative Film (Trophy, Certificate and USD $15,000)

El Gouna Star for the Best Arab Narrative Film (Trophy, Certificate and US $20,000)

El Gouna Star for the Best Actor (Trophy and Certificate)

El Gouna Star for the Best Actress (Trophy and Certificate)

*The cash award will be shared equally between the director and the main producer of the winning film.

- A five-member Feature Documentary Competition Jury will grant the following awards:

El Gouna Gold Star for Documentary Film (Trophy, Certificate and US $30,000)

El Gouna Silver Star for Documentary Film (Trophy, Certificate and US $15,000)

El Gouna Bronze Star for Documentary Film (Trophy, Certificate and US $7,500)

El Gouna Star for the Best Arab Documentary Film (Trophy, Certificate and US $10,000)

*The cash award will be shared equally between the director and the main producer of the winning film.

- A five-member Short Film Competition Jury will grant the following awards:

El Gouna Gold Star for Best Short Film (Trophy, Certificate and US $15,000)

El Gouna Silver Star for Short Film (Trophy, Certificate and US $7,500)

El Gouna Bronze Star for Short Film (Trophy, Certificate and US $4,000)

El Gouna Star for the Best Arab Short Film (Trophy, Certificate and $US 5,000)

*All prizes will be awarded to the director of the winning film.

Cinema for Humanity Audience Award

The Audience Award is reserved for a film that exemplifies a humanitarian theme (Trophy, Certificate and US $20,000)

*The cash award will be shared equally between the director and the main producer of the winning film.

Environmental Award

This year, GFF will inaugurate its environmental award. Jury members will consider inspirational films across all sections that share knowledge and/or raise awareness on issues related to the environment, ecology or wildlife, as well as their sustainability and importance.  The winning film will be presented with a trophy, certificate and a cash prize of US $10,000. This award will  be a regular annual feature of the GFF awards.

Article 14

- El Gouna Film Festival holds the right to announce awards from additional partners.

- Submitters of films eligible for these awards will be informed before the beginning of the festival through GFF’s website or social media platforms.

Article 15

The invitation sent to a film selected for participation in the program of the festival must remain strictly confidential between the festival and the filmmaker/producer or submitter of the film, until the festival makes an official announcement of its program.

Article 16

- The festival will provide travel to and from El Gouna as well as up to a six-night accommodation for the director of a film selected in any of the three competition sections.

- The festival may cover the costs of additional members of the crew for the films selected in the Feature Documentary Competition and for the cast and crew for Feature Narrative Competition.

- Award winners are expected to attend the festival’s closing ceremony to be held on October 22, 2021. Winning films must mention the award as announced, nationally as well as internationally, in all publicity and promotional material.

Article 17

- Disputes, if any, will be subject exclusively to the jurisdiction of the courts in Egypt.

- Completed entry forms and required enclosures should be submitted online or sent by email. For more information or inquiries, please email us at:

programmes@elgounafilmfestival.com

 

I hereby declare and AGREE that I have been officially empowered by all right holders to submit

the film to El Gouna Film Festival and to fully accept its rules and regulations.